Privacy Policy

1. Introduction

Welcome to Earlatiffany.com ("Website," "Service," "we," "us," or "our"). This Privacy Policy describes how Earla Tiffany Beam ("Service Provider," "we," "us," or "our") collects, uses, and protects your personal information when you visit our website, book sessions, or use our hypnotherapy services.

We are committed to maintaining the confidentiality and security of your personal information. By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy.

This Privacy Policy applies to all information collected through our website, booking system, email communications, and during hypnotherapy sessions.

2. Information We Collect

We collect information that you provide directly to us and information that is automatically collected when you use our services.

2.1. Information You Provide Directly

When you book a session, contact us, or use our services, we may collect:

• Personal Identification Information: Name, email address, phone number, mailing address
• Booking Information: Preferred session times, session type, package selection
• Health Information: Medical conditions, medications, mental health history (voluntarily disclosed during consultations)
• Payment Information: Billing address, payment method details (processed securely through third-party payment processors)
• Communication Records: Emails, messages, and other communications with us
• Session Notes: Therapeutic notes and records from sessions (maintained for professional purposes)

2.2. Automatically Collected Information

When you visit our website, we may automatically collect:

• Device Information: IP address, browser type, device type, operating system
• Usage Information: Pages visited, time spent on pages, click patterns, referring website
• Cookies and Tracking Technologies: See Section 6 for details

3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Provision: To schedule, conduct, and manage hypnotherapy sessions
• Communication: To respond to your inquiries, send appointment reminders, and provide customer support
• Payment Processing: To process payments and manage billing
• Record Keeping: To maintain professional records as required by industry standards
• Service Improvement: To improve our services, website functionality, and user experience
• Legal Compliance: To comply with applicable laws, regulations, and legal processes
• Safety and Security: To protect against fraud, unauthorized access, and other security threats
• Marketing (with consent): To send promotional materials, newsletters, or updates (only with your explicit consent, which you can withdraw at any time)

4. Confidentiality and Professional Standards

As a certified hypnotherapist, client confidentiality is paramount. We maintain strict confidentiality standards regarding:

• Session content and discussions
• Personal information disclosed during sessions
• Health and mental health information
• Any sensitive personal information

Confidentiality Exceptions: We may disclose information in the following circumstances:

• If there is imminent risk of harm to yourself or others
• If there is suspected child abuse, elder abuse, or dependent adult abuse
• If required by court order, subpoena, or other legal process
• If required by law or professional ethics
• With your explicit written consent
• To emergency services in case of medical or psychological emergencies

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

5.1. Service Providers

We may share information with trusted third-party service providers who assist us in operating our business, including:

• Calendly: For scheduling and appointment management (subject to Calendly's privacy policy)
• Payment Processors: For processing payments (subject to their privacy policies)
• Email Service Providers: For sending communications
• Website Hosting Services: For website operation and maintenance

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

5.2. Legal Requirements

We may disclose information if required by law, court order, or government regulation, including:

• Compliance with subpoenas or court orders
• Response to government requests
• Protection of our rights, property, or safety
• Protection of the rights, property, or safety of others

5.3. Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.

6. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your experience. Cookies are small data files stored on your device.

6.1. Types of Cookies We Use

• Essential Cookies: Required for website functionality and cannot be disabled
• Analytics Cookies: Help us understand how visitors use our website (if used)
• Functional Cookies: Remember your preferences and settings

6.2. Third-Party Cookies

Third-party services we use may set their own cookies:

• Calendly: For scheduling functionality
• Payment Processors: For payment processing
• Analytics Services: For website analytics (if used)

These third-party cookies are subject to their respective privacy policies.

6.3. Managing Cookies

You can control cookies through your browser settings. However, disabling certain cookies may affect website functionality.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of sensitive data in transit and at rest
• Secure storage of session notes and client records
• Access controls limiting who can view your information
• Regular security assessments and updates
• Secure payment processing through reputable third-party providers

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

If you have reason to believe your information has been compromised, please contact us immediately.

8. Data Retention

We retain your information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Maintain professional records as required by industry standards

Session Records: Professional session notes and records are typically retained for a minimum of 7 years, or as required by applicable laws or professional standards, whichever is longer.

Marketing Information: If you have opted in to marketing communications, we retain your contact information until you opt out or request deletion.

9. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

9.1. General Rights

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal and professional obligations)
• Objection: Object to certain processing of your information
• Restriction: Request restriction of processing your information
• Portability: Request transfer of your information to another service provider
• Withdraw Consent: Withdraw consent for marketing communications at any time

9.2. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information (subject to exceptions)
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising privacy rights

9.3. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR), including:

• Right to access, rectify, or erase your personal data
• Right to restrict or object to processing
• Right to data portability
• Right to withdraw consent
• Right to lodge a complaint with a supervisory authority

9.4. Exercising Your Rights

To exercise any of these rights, please contact us using the information provided in Section 13 (Contact Information). We will respond to your request within a reasonable timeframe and in accordance with applicable laws.

10. Children's Privacy

We provide coaching and therapy services for children and adolescents. Our services for minors require:

• Written consent and signature from a parent or legal guardian
• Parent or legal guardian presence during initial consultation
• Signed client agreement and informed consent form by the parent or legal guardian
• Parental involvement as appropriate for the child's age and circumstances

Information Collection for Minors:

• We collect personal information from children only with explicit parental consent
• All information collected from minors is subject to the same confidentiality and security protections as adult client information
• Parents or guardians have the right to access, review, and request deletion of their child's information
• We do not knowingly collect personal information from children under 13 years of age without parental consent

If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us immediately. If we become aware that we have collected personal information from a child without proper parental consent, we will take steps to delete that information.

For all minor clients, the parent or legal guardian who signs the service agreement is responsible for the child's information and has the right to exercise all privacy rights on behalf of the child.

11. International Data Transfers

If you are located outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States or other countries where our service providers operate.

By using our services, you consent to the transfer of your information to the United States and other countries, which may have different data protection laws than your country of residence.

We take appropriate measures to ensure your information receives adequate protection in accordance with this Privacy Policy and applicable laws.

12. Third-Party Links

Our website may contain links to third-party websites, including:

• Calendly (scheduling)
• Payment processors
• Social media platforms
• Other external resources

We are not responsible for the privacy practices or content of third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

We will notify you of any material changes by:

• Posting the updated Privacy Policy on this page
• Updating the "Last Updated" date
• Sending an email notification (for significant changes)

Your continued use of our services after changes become effective constitutes acceptance of the updated Privacy Policy. We encourage you to review this Privacy Policy periodically.

14. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

• Service Provider: Earla Tiffany Beam
• Email: Loading...
• Website: earlatiffany.com

For privacy-related requests, please include:

• Your full name
• Email address associated with your account
• Description of your request
• Verification of your identity (for security purposes)

We will respond to your request within a reasonable timeframe and in accordance with applicable privacy laws.

15. Consent

By using our website or services, you consent to:

• The collection, use, and disclosure of your information as described in this Privacy Policy
• The transfer of your information to the United States and other countries as described
• The use of cookies and tracking technologies as described

If you do not agree with this Privacy Policy, please do not use our website or services.